How to Send Automated Emails from Google Forms Using Make
Have you ever found yourself manually sending emails to everyone who fills out your Google Form? You’re not alone! According to recent statistics, businesses waste an average of 520 hours annually on repetitive digital tasks that could be automated. Here’s the good news: learning how to send automated emails from Google Forms using Make (formerly Integromat) is easier than you think. You can automatically send personalized emails to form respondents, saving countless hours and ensuring consistent communication. Whether you’re managing event registrations, customer inquiries, or feedback forms, this automation will revolutionize your workflow.
Let’s dive into the step-by-step process of setting up this time-saving automation!
Step 1: Create a New Google Form
To get started, you’ll need a Google account. If you don’t have one yet, don’t worry! Click ‘New‘ to create one —it only takes a few minutes.
Step 2: Add Trigger on Google Form
You can connect your Google Form to Make (formerly Integromat) using Make webhooks. The detailed guide below will show you how to set up the webhook trigger and add the necessary scripts to your Google Form. Follow these steps, and feel free to return here if you need clarification!
Step 3: Build Make Automation Scenario
Next, you’ll need to go to Make.com. If you’re new to Make, create your free account—it’s easy! Once logged in, look for the ‘Create a New Scenario‘ button to start building your automation.
Step 4: Configure Form Webhook Trigger
Select ‘Custom Webhook‘ for your first module from the available options. This will be our trigger. It will monitor your Google Form and spring into action whenever someone submits their responses.
Now, let’s use that webhook URL! Go back to your Google Form, paste the URL into your script, and click the ‘Save‘ button to save your changes. Don’t worry if you’re unsure exactly where to paste it—we’ll cover the script details in the following steps.
- First, run your scenario in Make
- Then go back to your Google Form and click ‘Execute‘ on your script
If you complete the form at least once, the results will appear in your webhook output. Pay special attention to the email field in the results—we’ll use this information in our next steps!
Step 5: Set Up Email Notifications
Great! Now that our form data is flowing, let’s set up the email notification. Click the ‘+‘ icon to add a new module, and select ‘Send an Email‘ from the options. This will automatically notify people when the form is submitted.
Let’s configure your email settings! In your email module’s ‘To‘ field, we’ll use the email address we just saw in the webhook output. Click the ‘Add‘ button next to the field (it looks like a little wand) and select the email variable from your webhook data. This ensures that each form submitter receives their confirmation email at the correct address.
- For the ‘Subject‘ field, write a clear subject line that your form submitters will see – something like ‘Thank you for your submission!’ or ‘We’ve received your response!’
- In the ‘Content‘ field, craft your email message. You can make this as friendly and detailed as you’d like. Feel free to include:
- A warm thank you message
- A summary of what they submitted (you can add form fields from the webhook data)
- Are there any next steps, or what can they expect
- Your contact information, if needed
Step 6: Test Your Complete Setup
Perfect! We’re at the final step. Click ‘Save‘ to save all your hard work, then hit ‘Run Once‘ to test your scenario. If everything’s set up correctly, your scenario should execute successfully, and a test email will be sent. Congratulations—you’ve just automated your Google Form notifications!
Step 7: Submit Test Form Response
Now for the exciting part—let’s test everything out! Return to your Google Form and submit a test response using your email address. You should receive an automatic email confirmation that your automation works perfectly in just a few moments. Go ahead, give it a try!
Step 8: Verify Automation Works Correctly
Within moments, you should see an email arrive in your inbox – and just like that, your automation is complete! 🎉 If you received the email exactly as you designed it, congratulations! You’ve successfully connected your Google Form to Make and automate your email notifications. You’re now ready to start collecting responses with automatic confirmations!
Conclusion
Following this guide, you’ve learned how to transform your Google Forms into a powerful automated email system using Make. This automation saves time and ensures consistent communication with your form respondents. Remember to monitor your automation and make adjustments as needed regularly. Ready to take your automation game to the next level? Start implementing these steps today and watch your productivity soar!
FAQs
Q: Do I need a paid Make account?
A: No, you can start with a free Make account. The free plan includes enough operations for basic form automation.
Q: What happens if the email address in the form is incorrect?
A: The automation will attempt to send the email but will fail if the address is invalid. Make will show this failed attempt in your scenario history.
Q: Can I send different email templates based on form responses?
A: Yes! Use Make’s Router tool to create different paths based on form answers, with each path sending a different email template.
Q: How do I send an automated email reminder from a Google Form?
A: Create a delay module in Make after your webhook trigger, then add an email module after the delay. This will send automated reminders after your specified time period.
Q: Can you make a Google Form and send an email?
A: Yes! You can automate email sending from Google Forms by using Its built-in email notification setting or connecting it to Make for more advanced email automation options, as described in this guide.
Further Ressources
- How to Build Customer Feedback Automation in Make
- How to Get YouTube Transcripts Using Make
- How to Send Automated Emails with Make
- Discord Message Integration with Make: A Complete Guide
- How to Automate Document Approvals with Make
- How to Convert Base64 to PDF Using Make
- How To Trigger Instantly Google Form On Make
- How to Automate Pinterest Video Posts with Make
